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Creating a New EventUpdated 5 months ago

Embarking on the journey to host a successful event? You've come to the right place! 

In this comprehensive guide, we'll walk you through the process of creating a new event on the b2match event management platform. Whether you're a seasoned event organizer or venturing into the realm of event planning for the first time, our step-by-step instructions will empower you to craft an unforgettable experience.

How can I create a new event?

The first step to creating a successful event is to log in to the Organizer's tool at admin.b2match.com. After logging in, you will see an overview of all events you have created. 

Click on the New Event button to create a new event. 

To create a new event in our latest version, choose Version 7.0, and then click on the Continue to event details button.

After choosing version 7, it is essential to give relevant information about your event.

In the About event section, provide the event’s name in the Event title field. Keep the name short, in a maximum of 50 characters, simple, and engaging.  

From the Topic drop-down menu, select the topic of your event to give your attendees a better idea of what topics are going to be discussed in your event. 

Then, from the Language drop-down menu, choose your event’s main language. After you create the event, you can add more languages. Learn more about multilingual events

Note: Currently, you can choose between 5 event languages: English UK, German, Italian, Spanish and French.

In the Date & Location section, you should specify the event’s date, default time zone and event's location

In the Date field, specify the start and end date of your event.

In the Venue Time Zone field, select the time zone of your event. Keep in mind that your Agenda will be displayed in this time zone. However, upon registering, participants can select their own time zone. If they choose a time zone that differs from the default, they will see everything in their time zone. 

Note: When specifying the event’s start date, keep in mind that the start date of the event can be a minimum of 7 days after you create the event on the platform.

Following that, choose the event’s country from the Country drop-down menu

In the Subdomain section, specify a subdomain or an URL for your event. The system automatically pre-fills your event's subdomain (URL) based on the event title you submitted. If you want an alternative event URL, remember to update it. 

Keep the URL as short and simple as possible by using only letters, numbers, and hyphens ("-"), as other special characters are not allowed. 

Note: Keep in mind that all events created in the version 7 are by default hybrid events. This approach provides participants with greater flexibility, ensuring they won't miss out on an event because of unforeseen circumstances. 

If you have already organized an event on the b2match platform, you will notice the Copy settings section, where you can select your previous version 7 event to copy its settings. To learn more about this topic, refer to our article Copying a previous b2match event.  

In the Import contacts section, you can import participant contact information from the previous event. However, keep in mind that only the contact information of registered and validated participants will be copied. 

Note: Keep in mind that you can always import participant contact information after you create the event. Learn more about this topic in our article Importing Contacts.

When you have filled out all the mandatory fields (marked with a red asterisk *), click on Create Event. 

This will set up the basic event website, and you are all set to configure your event.

If you didn't find an answer to your questions, please get in touch with the Support Team here.

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