Sending Event InvitationsUpdated 4 months ago

Nurturing existing business relationships is a vital aspect of networking and maintaining your network. If you've previously organized an event on b2match and received enthusiastic feedback from participants, you have a golden opportunity to leverage those connections for your upcoming event.

In this article, we'll show you just how easy it is to send invitations to your imported contacts. By tapping into the relationships you've already established, you can harness the enthusiasm and interest of participants who have previously expressed their excitement about your event.

How can I send an event invitation?

First, access the email tool by clicking Communications on the left sidebar and then choosing Emails.

Next, select Email to imports to compose an email to your imported participants from your past events. 

Then, you can filter your imported participants by registration status, participant group, country, and organization type.

After you defined the filter and defined the recipients of your email, you can use an email template provided by b2match or you can compose your own email in the Compose Email section. 

b2match offers 2 email templates for inviting imported contacts to your event: invitation to participate again or invitation to join the b2b matchmaking. 

If you choose to compose your own email, type the email subject in the Mail subject field and write the content of the email to the Mail Body section. 

For inviting participants to your event, you can either insert a link or an action button in your email. 

Invitation through link

To invite participants through a link, simply click on the Link button in the upper part of the Mail Body section. This will open the Insert Link modal.

In the first field, select Invitation. This will automatically generate a URL with a personalized participant token. 

Next, add the text you want the hyperlink to display in the Text field. 

After that, click on Insert to insert the link to the email. 

Invitation through action button

To invite participants through an action button, simply click on the Action Button in the upper part of the Mail Body section. This will open the Insert Action Button modal.

In the first field, select Invitation. 

Next, add the text you want the button to display in the second field. 

After that, click on Insert to insert the action button to the email.

Invitation through Import

Apart from the mentioned methods for inviting participants to your event, there is an alternative approach.

First, navigate to Import on the left sidebar of the Organizer’s Tool. 

This will display a list of all the contacts that have been imported. You can select all or choose specific participants by ticking the box next to their names.

Once you’ve made your selection, click on the Send Invitation button. 

This will open the b2match email tool, where you will find your chosen imported participants listed as recipients.

Then, all that’s left to do is compose your email. 

Once you have composed your email, click on the Save button. 

This action will save your email in the Drafts section, where you can perform various actions, such as previewing, editing, or deleting it.

To send the email, click on the Preview & Send button. 

You also have the option to test the email by sending it to your own email address using the Send a Test button. 

Once you are confident that the email is ready to be sent to the participants, click on the Send to recipients now! button located at the bottom of the screen.

Note: Keep in mind that participants can only register with the email address to which the invitation was sent.

If you didn't find an answer to your questions, please get in touch with the Support Team here.