The event agenda is a powerful tool for managing registrations & matchmaking. It represents your event schedule and structures it. The agenda consists of sessions and tracks .

Sessions are the basic building blocks for structuring your events schedule. A typical session is usually something like a keynote or a workshop. A session can also by used to manage matchmaking by making it a matchmaking session.

Tracks are used to group sessions by topic or theme.

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What is the Agenda used for?

Since the agenda is such a fundamental asset for an event is used at several places.

  • Representation of your event
    You can structure your events content into sessions and tracks. This information can be used to give participants about a overview about your event on the event website.
  • Participants can sign up for specific sessions during registration
    When creating a session you can set if the session should be available inside the registration. This enables participants to follow for which sessions participants have signed up. Additionally organisers can set a limit on specific sessions.
  • Sessions are used to specify when matchmaking takes place
    An session that is intended to be used for matchmaking can hold the information how many tables are available and how long the meeting duration is . This determines how many potential meetings can take place during that session.

Creating a Track

To create a session click on Agenda on the right hand side navigation and click on Add new Track.

Creating a Track

  1. Enter the Tracks Title.
  2. Enter a short Description that will be shown to the participant during registration and inside their personalized agendas during the event.
  3. Choose if at least on session of this track has to be mandatory during registration.
  4. Click Save.

Creating a Session

To create a session click on Agenda on the right hand side navigation and click on Add new Session.

Creating a Session

  1. Enter a name for your Session.
  2. Enter a location where your session will take place.
  3. Specify on which day the session will take place and at what time it will start and end.
  4. Give your session a description to communicate what its content is.
  5. Assign your session to a track to group it.
  6. Choose if this session will be used for matchmaking. If so, specify how many tables will be available during this session and specify the duration of a single meeting. Meetings usually take between 15-30 minutes.
  7. Choose if this session should be visible inside the registration. Sessions that are not visible during registration will be automatically added to a participants schedule. This is useful for sessions general sessions during the event like Introduction & Welcome, Lunch, Afterparty etc.
  8. Choose if this session should be visible in an attendees agenda. This can be handy if you want to get information if a participant signed up for something but don’t want to put it inside the agenda.
  9. Participants will not be able to register for other sessions that are taking place at the same time if this option is enable.
  10. Optionally you can enter a maximum number of participants for this session. If the limit is reached, registration will not be possible anymore for this session.
b2match tip: Experience has showed us that matchmaking sessions are usually the most effective when there are no parallel sessions at the same time.